| Date | Task / Deadline |
|---|---|
| Within 14 days of invoice | Pay 50% deposit on exhibitor invoice |
| 15 June 2025 | Final full payment due |
| Ongoing / ASAP | Register your Exhibitor Representatives (2 included, extra at cost) |
| Before 7 August 2025 | Review the Crown Perth Events & Exhibition Manual |
| 31 July 2025 | Attend the Online Exhibitor Info Session (9:30am AWST via Zoom) |
| 15 August 2025 | Deadline to deliver 450 delegate bag items to WAPPA |
| Mid–August (TBC) | Watch for VFAIRS setup instructions and build your virtual booth |
| By 23 August 2025 | Complete and submit the Advans Booking Form (signage/furniture) |
| 25–26 August 2025 | Deliver booth goods to Crown Perth loading dock |
| 26 August 2025 (from 2 PM) | Booth setup must be complete |
| 27–29 August 2025 | Use VFAIRS App to scan lanyards for PrizeWorld participation |
| 29 August 2025 (from 12 PM) | Booth pack down begins after Morning Tea |
Welcome, and thank you for supporting school leadership in Western Australia. Use this checklist to ensure you’re fully prepared for the WAPPA Conference. Please share this information with all members of your team.
Each exhibitor package includes 2 complimentary registrations. If you have more than 2, each additional representative will be invoiced.
Additional representative pricing:
To register, complete the Exhibitor Representative Registration Form and provide details for each representative that will attend the conference:
Date: Thursday, 31 July 2025
Time: 9:30am (Perth time)
Meeting Link: A link will be sent out to all conference attendees closer to the date.
Agenda: Booth setup, deliveries, bump-in/out, program timing, PrizeWorld, Gala Dinner, conference app, do’s and don’ts, delegate bags.
Advans Exhibition Services has been appointed to construct and coordinate the display stands for the conference at the Crown Complex.
Loading Dock: Delivery of goods as per the information in the Crown Perth Exhibition Manual.
Crown Perth will only accept these on Monday, 25 August or Tuesday, 26 August 2025. Do not send any earlier.
Crown Towers Loading Dock Delivery Label download
Crown Towers Loading Dock Collection Label download
Bump IN: Advans will complete the stand builds by 2pm on Tuesday, 26 August 2025. Please do not come any earlier than 2pm on this day to access the stands as we will not be able to grant this.
Bump OUT: All stands must remain set up until the completion of Morning Tea on Friday, 29 August 25 from 12 noon onwards. *We do have over 30 delegates who register to attend on the Friday only and this morning tea session is the only chance they have to see your stand.
Exhibitors attending the Gala dinner on Thursday night will be seated in pairs across all the delegate tables. This give you a chance to meet and chat with delegates in a fun and casual setting. We will advise you of your seating arrangement before conference.
The Exhibition Hall will be open starting at 7:00am and during Morning Tea/Lunch on a daily basis. Delegates will have access to the Exhibitor room during these times only. Wednesday’s program includes a Sundowner in the Exhibition Hall from 4:15pm – 6:15pm. Please stay for a drink and casual mingle with the delegates. Thursday’s program will include the WAPPA Gala Dinner starting at 6:45pm in the Ballroom.
View the Programs:
Yes, 7am is when delegates can enter the hall and get coffee at the carts inside the exhibition hall. Wednesday is the Sundowner which is held in the exhibition hall from 4:15 – 6:30. It’s a good opportunity to mingle in a more casual setting, but not mandatory. Thursday will finish at 3:30 with the Gala Dinner in the evening (2 reps can go) and Friday finishes at 3pm.
During session times, delegates may come into the exhibitor hall, if they choose to step out of the plenary sessions. Some may be getting a coffee and others do like to come talk to exhibitors when it is a bit quieter. Our experience is that it does happen but the volume that do, isn’t large. For you to maximise all opportunities, you may want to consider having at least one person staying around the booth area but the staffing scheduling is completely up to each organisation to manage.
© WAPPA 2025
